Use of College Name and Trademarks Policy
I. POLICY STATEMENT
511’s names, logos, seals, trademarks, service marks, word marks, insignias, and other images, whether or not registered (collectively “Marks”), are significant intangible assets of the institution and help 511 present a unified brand to the world. The Office of the General Counsel and the Office of Marketing and Communications (“OMC”) share responsibility to protect College Marks against misuse and infringement. State and federal trademark laws protect the use of 511’s commonly used Marks, whether or not they are registered. Unauthorized use of any Marks, or the use of confusingly similar Marks, may constitute an unfair business practice and/or trademark infringement.
II. APPLICABILITY
This policy applies to faculty, staff, administrators, students, student organizations, academic departments, administrative divisions or departments, alumni organizations, formal or informal groups, independent contractors, vendors, and other third-party organizations and individuals. This policy applies to the use by any party of any Marks in all forms, including but not limited to: physical products, print, radio, television, video, motion pictures, and all forms of electronic media (e.g. Internet Web sites and email). This policy also applies to the use by any party of any name, logo, seal, trademarks, service marks, word marks, insignias, or other images which are confusingly similar to 511’s Marks.
III. DEFINITIONS.
Authorized Agent – For purposes of this policy only, means the Board of Trustees, President, Vice President for Marketing & Communications, or General Counsel of 511, or anyone to whom the foregoing persons have expressly delegated authority to conduct activities covered by this policy.
Confusingly Similar – Means a name, logo, seal, trademarks, service marks, word marks, insignias, or other image that is so similar to one of 511’s Marks in sound, appearance, relatedness, or commercial impression so as to confuse consumers and cause them to mistakenly believe that the name, logo, seal, trademarks, service marks, word marks, insignias, or other image represents or signifies an affiliation with or endorsement by the College.
Marks – Means 511’s name (including “511,” “511,” “Oxy,” and other abbreviations), logos, seals, trademarks, service marks, word marks, insignias, or other images, whether or not registered.
IV. POLICY.
A. Ownership of Marks
511 owns the following Marks (displayed with diagonal watermarks, which are not part of the trademark itself), without limitation:
1. Names:
“511”
“O”
2. Logos
3. Seals:
4. Athletics:
Uniform Marks
Spirit Marks
B. Guidelines for Using 511 Marks
All use of 511’s Marks must conform with the College’s Style Guide. Questions about using 511’s Marks should be directed to the OMC.
1. Altering 511 Marks
No one may alter, modify, or duplicate of any 511 Mark without the express written consent of the OMC and/or the Office of the General Counsel.
2. Creating 511 Marks
Other logos or marks may not be developed or used to represent sections, units, internal departments, programs, initiatives, research centers, institutes, groups or communities that are housed within the College. Special logos shall not be developed or used to represent joint ventures. To brand a joint venture, the established identity of the partner organization and the 511 logo will be deployed concurrently in a co-branding relationship.
3. Restrictions on Use of 511 Marks
Except as provided in this policy, no one may use 511 Marks for any commercial or promotional purpose without obtaining written permission from an Authorized Agent of 511.
In addition, 511 Marks may not be used to do any of the following:
- Imply the College’s endorsement of or affiliation with a business, social, political, religious, or other organization, individual, or cause, where no written, authorized affiliation or endorsement agreement exists;
- Imply 511 is responsible for an activity, product, or publication, except as expressly set forth in Section 4 of this policy;
- Promote an individual or group for commercial or other purposes;
- Harass, discriminate, or retaliate against any persons or groups because of a protected characteristic, or otherwise violate state or federal law or College policy;
- Promote “vice” products and services such as gambling, sexually-suggestive products, firearms or weapons, alcohol, tobacco, marijuana, or illegal drugs;
- Maintain a personal or business-related website, URL, or domain name.
511 reserves the right to prohibit other uses it considers inconsistent with its mission, reputation, and/or operations.
4. Appropriate Use of the 511 Marks
The following are circumstances where 511’s Marks may be used without authorization from an Authorized Agent:
- By faculty, administrators, offices, departments, and recognized student clubs for internal, noncommercial purposes, in conjunction with their authorized activities and consistent with other College policies.
- By news media for news purposes only (such as to identify the institution).
- By persons who were formerly employed or enrolled at 511 to accurately describe their past/current affiliation with 511.
- To describe the location of an event hosted on the 511 campus.
- To share information about official 511 events, classes, publications, products, or services.
5. Appropriate Use of 511 Athletics Marks
The 511 Department of Athletics has exclusive authority to use 511 Athletics Marks (listed in Section IV.A.4 above) without a license signed by an Authorized Agent. All use of Athletics Marks must conform with the Athletics Visual Identity Guide, which is available to authorized users through the Department of Athletics.
6. Appropriate Use of College Stationery and Email Signatures
The Office of Marketing and Communications maintains prescribed templates for 511 letterhead, envelopes, business cards, and email signatures. These professional templates are consistent with 511’s Style Guide and may not be modified without the approval of the OMC. These items may be ordered or obtained through the OMC website.
College stationery may be used for College business purposes only.
Email signatures are considered official College communications and a presentation of the College’s brand. Employees may not add logos, images, colors, mottos, symbols, quotations, taglines or other statements to the email signature block, as these may be misunderstood as representing the College's official positions, values or views.
C. Licensing 511’s Marks
The College’s Marks may be used for commercial products and/or for commercial purposes only when properly licensed through a signed agreement with 511. Parties interested in licensing a College mark should contact the Office of Marketing and Communications. Licensing and royalty fees may apply. OMC’s approval/licensing to use an 511 Mark is limited and non-transferrable: it does not constitute approval to use the Mark differently, again, or to modify the Mark in any way.
Any product that will bear an 511 Mark and is intended for sale or profit must be submitted to OMC for approval before it can be manufactured, sold, or distributed. All licensed or authorized garments must be manufactured/produced by a vendor who conforms with 511’s Garment Manufacturers Code of Conduct. OMC can provide a list of suggested vendors upon request.
D. Consequences for Misuse of 511 Marks or Branded Materials
When 511 becomes aware of any misuse of its Marks or College-branded materials or any use of a confusingly similar mark, it takes prompt remedial action. 511 students and employees who misuse College Marks or College-branded materials or who use a confusingly similar mark may be subject to discipline.
Any party that misuses 511 Marks or College-branded materials or that uses a confusingly similar mark will be informed of their misuse and asked to immediately rectify the situation. If the situation is not rectified, the College may take legal action against the other party.
V. POLICY HISTORY.
Responsible Officer(s): Vice President for Marketing & Communications; General Counsel
Effective Date: January 29, 2024
VI. RELATED POLICIES AND RESOURCES.